Camp Harbor located at 17 Three Sisters Road, St. James, New York is operated under the auspices of Harbor Country Day School. The Day School is chartered by the New York State Board of Regents and is accredited by and a member of, the New York State Association of Independent Schools. The school, as well as Camp Harbor, operates as a non-sectarian, non-profit organization under Section 501(c) (3) of the Internal Revenue Code. During its 31 years of existence, Camp Harbor has developed its own unique blend of summer fun and educational opportunities to serve as an extension of Harbor Country Day School’s distinguished educational experience. Camp Harbor has developed an Early Morning Program, After Care Program and a Counselor-In-Training Program, as well as workshops trailblazers, sports, swimming, specialty classes and other activities that provide each camper with a full realm of summer activities.
The Camp Harbor Contract sets forth the essential terms and conditions regarding enrollment and attendance at Camp Harbor. The following constitutes the terms and conditions established by the Board of Trustees regarding the operation, activities and philosophies of Camp Harbor – all of which are designed to create an atmosphere where children feel confident, secure and excited to develop current and new interests in concert with other campers.
TERMS AND CONDITIONS
1. Camp Harbor requires that a $75.00 for the first child and a $50.00 for the second child non-refundable registration fee accompany each camper’s registration form and contract. The registration form, a copy of which is attached hereto, sets forth the number of weeks each camper plans to attend Camp Harbor and whether the attendance shall be a full day or mini day program. There are workshops, special provisions for preschool and kindergarten campers, and the CIT Program, all of which are offered by Camp Harbor and are set forth in the attached Registration Form.
2. The Registration fee is non-refundable as it is an administration charge not to be applied towards camp tuition. A billing statement will be posted to the Parent Portal upon registration. Enrolled campers, CIT’s, and workshop participant’s parents or guardians are responsible for payment of their fees to Camp Harbor. Full payment for the Summer 2025 programs is due by June 30, 2025. Any registrations after June 30th, must be paid in full at the time of enrollment and or prior to campers first day. This payment is non-refundable regardless of the reason for withdrawal. All payments should be made to “H.C.D.S. Summer Camp”. All checks should clearly indicate the name of each camper(s) in the memo.
3. There are NO Refunds, NO Make Up Days & NO Swapping of Days for Camp & Workshops. For time missed, whether it be on account of a camper’s inability to attend camp or the Workshop, including illness’ or an account of acts of God, extraordinary adverse weather conditions, or any other adverse predicament which would, at Camp Harbor’s discretion, deems it appropriate to cancel camp activities and workshop activities (i.e. lack of electricity, road closure, transportation problems, etc.).
4. In the event that Camp Harbor should determine that it is in the camp’s best interest to excuse or dismiss any camper from any or all programs at Camp Harbor, Camp Harbor reserves the right to do so and, if in fact Camp Harbor does exercise such a right that no refund will be given.
5. A Medical History Form will be required to complete registration and you understand that the Medical History Form must be submitted by the prospective camper’s parents and/or lawful guardians immediately and must be on file before any camper may begin camp activities. Camp Harbor shall keep each camper’s medical history confidential and shall abide by the provisions of New York State and Federal Law (the Health Insurance Portability and Accountability Act) and only release a camper’s medical history when necessary to evaluate and possibly treat a child for injury and/or illness during camp or workshop hours.
6. All campers may be checked for pediculosis (head lice) and any child who is discovered to have pediculosis will be excluded from camp and workshop activities until the child’s hair is free from any and all infestation of nits and lice as determined by the camp nurse. No refund shall be made for the time lost due to pediculosis.
7. I give permission to Camp Harbor to arrange, transport and have my child examined at a hospital Emergency Room in the event that emergency medical treatment is needed in the reasonable estimation of Camp Harbor, or in the event that a parent or family physician cannot be contacted in case of such an emergency. If requested, I shall execute a proper authorization to allow Camp Harbor to arrange for emergency medical treatment.
8. I understand that Camp Harbor, consisting of all summer camp and workshop activities, assumes no responsibility for any injuries that might occur during the camp day or for the aggravation of pre-existing medical conditions. I understand that my child will engage in sports and athletic events, which include an inherent risk of injury and by allowing my child to engage in such activities, I knowingly assume the liability for such risks which are viewed to be reasonable and foreseeable.
9. I further understand that Camp Harbor assumes no responsibility for lost or stolen property and actively discourages campers from bringing anything of value to camp and workshops. In addition, no personal electronic devices, including cell phones, tablets, personal computers, or glass containers are permitted at camp or on any camp trip or excursion.
10. I understand that Camp Harbor accepts campers on a first-come first-serve basis beginning in January, 2025 and that enrollment is limited in all programs. Camp Harbor strictly adheres to a policy that does not discriminate against admission to Camp Harbor on the basis of race, gender, creed, religious affiliation or sexual orientation. All children are evaluated equally and thereafter admitted to all programs based upon equality and availability of space in the program.
11. I understand that any child that is not enrolled in Camp Harbor summer programs is not permitted to attend a portion of the program as a guest or invitee of any enrolled camper or other Camp Harbor participant, i.e. CIT.
12. I further understand that all cancellations or changes in registration must be done in writing signed by the camper’s parent or lawful guardian. In addition, any dates added after June 30th 2025 must be paid in full at time of enrollment.
13. I understand that an account is considered delinquent if it is not paid within twenty (20) business days of its due date. A late fee (finance charge) of 1.5% per month will be imposed on any delinquent balance due Camp Harbor. This applies to tuition, aftercare and any other camp or participation fee that is not paid by the due date. In the event that legal action is necessary to enforce Camp Harbor’s rights to receive payment under the terms stated in this Contract, Camp Harbor shall be entitled to collect a judgment or settlement for those sums due plus reasonable attorneys’ fees, court costs, disbursements and other fees incurred by Camp Harbor for having to take such action.
14. I understand that all schedule revisions entail Adding or dropping ONLY. This request must be submitted to campoffice@campharbor.org the Wednesday the week prior and wait for approval. Schedule revisions are NOT guaranteed.
15. For all purposes, all references to “Camp Harbor” shall collectively be deemed to be a reference to Harbor Country Day School Summer Camp and workshops.